Thank you for registering as a vendor with this agency. This Memorandum of Agreement sets forth the terms that have been established by the State of Rhode Island , Office of State Procurement ("OSP") to govern all vendor registration and bid notification activities made between your firm and any public agency utilizing this agency's Vendor Registration System ("VRS").

For purposes of this Agreement:

·         Vendor registration and notification activities is defined to include electronic requests for quotations, invitation for bids, requests for proposals, purchase orders, contracts, invoices, or other electronic procurement information, instruments and notices electronically transmitted, received, or posted using VRS in lieu of or in addition to creating one or more paper documents;   

·         Public agency is defined as shall mean any agency, political subdivision, or unit of local government of this state including, but not limited to, municipal corporations, quasi municipal corporations, special purpose districts, and local service districts; any agency of the state government; any agency of the United States; any Indian tribe recognized as such by the federal government; and any political subdivision of another state and empowered by law to undertake the procurement activities facilitated by VRS.  

By submitting this electronic vendor registration, you certify and warrant to each public agency that you are authorized to: (i) register as a VRS supplier; (ii) file all of the information requested in this registration process; and (iii) enter into this Agreement. By submitting this electronic vendor registration, you agree that  

1.       The system is self-maintained, and you are responsible for updating your registration information.  

2.       You shall use the VRS vendor registration update functionality to update your registration information a minimum of once every calendar year. Information not validated may be considered inactive and removed from the VRS by Purchasing.  

3.       You hereby warrant to every public agency that the information provided by you through the VRS is accurate and current, even if different information is or has been available to or received by public agency personnel through means other than the VRS registration.  

4.       All bid notifications are effective upon posting to the VRS website or upon issuance of a notification e-mail. This agency is not responsible for un-received e-mail.   

5.       All information submitted to via the vendor registrations system is subject to the mandates of Chapter 38-2-1 to 38-2-15 for the Rhode Island General Laws (Public Records Disclosure). This agency will protect the information to the extent provided by law. 

No changes in terms and conditions of this Agreement shall be effective unless adopted by this agency and incorporated into this web page. Any such changes shall be effective as to particular vendors only after they have received notice and approval of the change. This Agreement shall remain in effect for as long as you are registered as a VRS supplier. Your registration may be suspended or canceled if you are found to be in violation of an RCW, WAC or any terms & conditions established by this agency . You may also cancel your registration by contacting this agency 's Purchasing Office.